Annual General Meeting 2017
The shareholders of DNA Plc are invited to the Annual General Meeting to be held on Wednesday, March 22, 2017, starting at 10:00 am (EET) at the main auditorium of Finlandia Hall, address Mannerheimintie 13 e, Helsinki, Finland (entrance from Mannerheimintie door M4 and Karamzininkatu door K4). The reception of shareholders who have registered for the meeting will commence at 8:30 am.
Registration can be done as of January 31, 2017 at 12:30 and shall be received by the by the company no later than on March 17, 2017 at 10:00. Each shareholder, who is registered on March 10, 2017 in the shareholders’ register of the company held by Euroclear Finland Ltd, has the right to participate in the Annual General Meeting.
Registration for the meeting can be made:
a) on the Internet: Notice of attendance
b) by telephone at 020 770 6902 from Monday to Friday between 9.00 am and 4.00 pm.
c) by letter to DNA Plc, Registrations to Annual General Meeting, P. O. Box 10, 01044 DNA.
The registration should include the shareholder's name, personal identity number or business ID, address, telephone number and the name and personal identity number of any accompanying person or proxy representative. The personal data given by the shareholders to DNA Plc will be used only in connection with the Annual General Meeting and the processing of the necessary registrations related to it.
The shareholder or their accompanying person or proxy representative must, if necessary, be able to prove their identity and/or right of representation.
Holder of a nominee-registered share
A holder of nominee-registered shares has the right to participate in the Annual General Meeting by virtue of the shares on the basis of which they would be entitled to be entered in the shareholder register kept by Euroclear Finland Ltd on the record date of the Annual General Meeting, 10 March 2017. Participation also requires that, by virtue of these shares, the shareholder is temporarily entered in the shareholder register kept by Euroclear Finland Ltd no later than on 17 March 2017 at 10.00 am. As regards nominee-registered shares, this is considered to constitute due registration for the Annual General Meeting.
A holder of a nominee-registered share is advised to request their asset manager in good time to give the necessary instructions regarding temporary registration in the shareholder register, issue of powers of attorney, and registration for the Annual General Meeting. The asset manager's account operator must report the holder of nominee-registered share who wants to participate in the Annual General Meeting to be temporarily entered in the company’s shareholder register by the time stated above.
Use of a proxy representative and powers of attorney
A shareholder may participate in the Annual General Meeting and exercise their rights there through a proxy representative.
A proxy representative of a shareholder shall produce a dated power of attorney or otherwise in a reliable manner prove that they are entitled to represent the shareholder. If a shareholder participates in the Annual General Meeting through several proxy representatives representing the shareholder by shares held in different securities accounts, the shares by which each proxy representative represents the shareholder must be reported in connection with the registration.
Any powers of attorney should be delivered as originals to the company at the address DNA Plc, Registrations to Annual General Meeting, P. O. Box 10, 01044 DNA, before the end of the registration period.
10 March, 2017 Record date for attend to AGM
23 March, 2017 Proposed ex-dividend date
24 March, 2017 Proposed record date for dividend payment
7 April, 2017 Proposed dividend payment date
Arrival to Finlandia Hall
Finlandia Hall can be reached by tram (numbers 4, 7 and 10; the stop at the National Museum of Finland) and buses running via Mannerheimintie. Shareholders arriving by car may park at their own cost in Q-Park Finlandia with direct underground passage from the car park to Finlandia Hall.
The disabled parking places are located in the Q-Park Finlandia parking hall with access to the Finlandia Hall by lift. The disabled parking places are located near the entrance and marked with a wheelchair symbol.
Guide and assistance dogs are welcome to the Finlandia Hall.
For more information, please visit Finlandia Hall's webpage: https://www.finlandiatalo.fi/en/are-you-a-visitor/how-to-get-here